Teams-/Job description

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Here you can find the list of teams and their tasks. If you have further questions, have a look at the FAQ.

Assembly/dismantling

Assembly/dismantling

  • Support with set-up and dismantling
  • please volunteer everyone who is there
  • on 24.07.2024 will be set up from 9 o'clock.
  • Tasks in the foyer
    • Attach banners
    • Set up signage
    • Exhibitor stands
    • Catering area
    • Welcome Desk
  • Lecture room tasks
    • Setting up chairs
    • Clear out tables
    • Test technology

Beleuchter

Bühnenausleuchtung

Name
Dr. Varut Kaschmir

Catering

Catering

  • Catering during breaks for conference participants is important and is provided by a caterer. Helpers support the caterer with various tasks during the event.
  • Task details will follow after consultation with the caterer

Chair

Chair - voluntary

The chair moderates the respective track, announces the lecture and speakers and provides organizational information to the participants. The chair is on site and moderates from the lecture hall. Please mention that participants should formulate their questions about the presentation via the online platform.

  • Tasks
    • Ensures that the lecture starts and ends on time.
    • Is the auditorium assistant and video assistant there? If not, inform the director (preferably via channel on the lecture hall tablet)
    • It is particularly important to adhere to the time grid so that participants can switch between tracks at any time.
    • Presentation 20 min
    • Question and answer 5 min
    • Break to change tracks 5 min
    • Chair agrees signs with the speaker. E.g. open hand or hold up a laminated piece of paper for 5 minutes, 3 minutes, 1 minute.
  • Introduction of the lecture: short introductory words to the lecturer, the name should come fluently over the lips also with Prof. Dr. Dr. Geo. Wlædchrøv Zlot¢iktrl.
    • Moderation of the question and answer session * Questions are posed by the participants via the online platform and are
    • Available on the lecture hall tablet. Thanks to the lecturer. Announcement of current organizational information.This information is collected at the registration desk.
Name
Volker Grescho
E-mail
consulting@grescho.de

General Angel

Help Desk

  • Helpdesk tasks
    • Staffing the help desk
    • Have security briefing on screen
    • Provide information to helpers
    • Set helpers to arrived (in the angel system)
    • Hand out lunch vouchers to helpers

Lecture Hall Helper

Lecture hall assistant

  • Release required
  • There is at least one responsible person in each lecture hall who, together with the chair, supports the lecture hall and the lecturers.
  • Tasks
    • Supervise lecture hall technology and speakers
    • familiarize with the technology in advance (lighting, blinds, audio and video equipment)
    • Supply the presenters with water (from catering)
    • Coordinate the placement of the participants so that not everyone sits on the outside
    • Microphone, carry the microphone around in case of questions from the audience
    • Save presentation as PDF on laptop/USB stick in the room (please point this out to the speaker and check, then collect and save)
Name
Volker Grescho
E-mail
consulting@grescho.de

Registration

Registration

The Welcome Desk is the service point for all participants. The Welcome Desk is where ticket check-in takes place, bags, T-shirts and conference proceedings are issued and participants' questions are answered.

  • Tasks Welcome Desk
    • Registration/ticket check-in of participants
    • Issue of the bag + name badge,
    • Issue of ordered products: T-shirt, conference proceedings, lunch token, social event
    • Information for participants
    • ... further points will follow

Wardrobe

Wardrobe

  • Tasks:
    • Guard checkroom
    • Accept wardrobe brand and hand them out in exchange for a stamp
    • Be available for questions from participants